Corporate Onboarding

Required Documents for Corporate Clients

Entity types:

 

Corporation

We consider corporations to be the following entity types:

  • Limited
  • Limited Liability Companies
  • Sp. z.o.o.
  • S.A.
  • S.A.R.L.
  • Privaat maatskappy, etc.

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Shareholders Register (also known as a Members Register)
  • Directors Register (also known as a Managers Register)
  • Anti-Money Laundering Policy – (only needs to be provided if the company is brokering or accepting crypto as payment for services)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

*Shareholders Register & Directors Register may be replaced by Certificate of Incumbency that lists the current Directors and Shareholders.

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

If the Director is an entity, please provide the entity’s:

  • Certificate of Incorporation
  • Directors Register (also known as a Managers Register)
  • ID & Proof of Address of the Directors

If the Shareholder is an entity, please provide the entity’s:

  • Certificate of Incorporation
  • Shareholders Register (also known as a Members Register)
  • ID & Proof of Address of Shareholders with a holding of 25% or more

and so forth.

 

 

Partnership

Please provide the documentation listed below:

  • Certificate of Registration / Incorporation
  • Partnership Agreement
  • Proof of Company’s Registered Address (dated within the last 3 months)
  • Proof of Company’s Operational Address – if applicable (dated within the last 3 months)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for all General Partners, Designated Members, etc:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

If the General Partner is an entity, please provide the entity’s:

  • Certificate of Incorporation
  • Members Register
  • ID & Proof of Address of Members

 

 

Sole Trader

Please provide only one of the following documents to prove your Sole Trader Status. The document should be current (dated within the last three months, quarter or year):

  • Self-Assessment Welcome letter
  • Class 2 National Insurance Contributions bill
  • Certificate of registration for Value Added Tax (VAT)
  • Correspondence from HMRC acknowledging UTR number
  • Notice to complete Self-Assessment Tax Return

You must also provide both of the documents stated below:

  • Copy of Passport
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

 

 

Trust

Please provide the documentation listed below:

  • Trust Deed and all Supplementary Deeds
  • Copy of Schedule(s)
  • Verification of the Trustee(s)
  • Verification of the Settlor
  • Verification of the Beneficiaries
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for all General Partners; Designated Members; etc:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

 

 

Fund

We require all of the documentation listed below for Funds.

If you are a UK regulated or equivalent status Fund, please refer to the Account Management team for documentation requirements.

  • Most up to date Prospectus/Offering Memorandum & Supplements
  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Directors Register (also known as a Managers Register)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for each active Director and Shareholder (with Management Shares or Common Shares):

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

For the Fund Investment Manager

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Shareholders Register (also known as a Members Register)
  • Directors Register (also known as a Managers Register)

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

For The Fund Administrator

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Directors Register
  • Admin Comfort Letter
  • Anti-Money Laundering Policy

Please also provide the following documentation for each active Director:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)

 

 

Initial Coin Offerings (ICOs)

Please provide the documentation listed below:

  • Whitepaper
  • Certificate of Incorporation
  • Memorandum / Articles of Association
  • Shareholders (Members) Registrar
  • Directors Registrar (also known as a Managers Register)
  • Anti-Money Laundering Policy
  • Proof of legal representation
  • Letter from your lawyer confirming your AML and KYC procedures are sufficient to comply with US/UK/EU regulation
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; a personal bank statement; or an ID with address.)