CoinFlex -First Physically Delivered Cryptocurrency Futures Exchange

Required Documents for Stablecoin Enablement for Corporate Clients

Users are free to trade on CoinFLEX without KYC if they choose to deposit and withdraw digital assets such as Bitcoin, Ethereum, Bitcoin Cash only.  However, if a user decides he/she would like to enable deposits or withdrawals of Stablecoins such as Tether (USDT) and USD Coin (USDC), we require that individual or company to pass through a KYC process.

If you choose to proceed to start this KYC process on behalf of a corporate/partnership, you will be requested to upload supporting documentation as part of the application process. Please find your entity type below to see the relevant list of required documents. All documents need to be uploaded to the application in one go. If you need to add documents to your application you can do so via email to [email protected] or by filling the contact form available from MY PROFILE for a priority service.

Entity types:

 

Corporation

We consider corporations to be the following entity types:

  • Limited
  • Limited Liability Companies
  • Sp. z.o.o.
  • S.A.
  • S.A.R.L.
  • Privaat maatskappy, etc.

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Certificate of Incumbency (dated within the last 6 months)  (if applicable)
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Shareholders Register (also known as a Members Register)
  • Directors Register
  • Company Bank Statement (dated within the last 3 months)
  • Anti-Money Laundering Policy – (only needs to be provided if the company is brokering or accepting crypto as payment for services)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

 

 

Partnership

Please provide the documentation listed below:

  • Certificate of Registration / Incorporation
  • Partnership Agreement
  • Proof of Company’s Registered Address (dated within the last 3 months)
  • Proof of Company’s Operational Address – if applicable (dated within the last 3 months)
  • Company Bank Statements (statements for the last 3 consecutive months)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for all General Partners, Designated Members, etc:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

 

 

Sole Trader

Please provide only one of the following documents to prove your Sole Trader Status. The document should be current (dated within the last three months, quarter or year):

  • Self-Assessment Welcome letter
  • Class 2 National Insurance Contributions bill
  • Certificate of registration for Value Added Tax (VAT)
  • Correspondence from HMRC acknowledging UTR number
  • Notice to complete Self-Assessment Tax Return

You must also provide all three of the documents stated below:

  • Copy of Passport
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)
  • Sole Trader Bank Account Statement (dated within the last 3 months).

 

 

FCA Regulated Corporation (or Equivalent Status)

We consider corporations to be the following entity types:

  • Limited
  • Limited Liability Companies
  • Sp. z.o.o.
  • S.A.
  • S.A.R.L.
  • Privaat maatskappy, etc.

Please provide the documentation listed below:

Most EU countries are considered to be equivalent status, but if you have any queries on your country’s status please contact us at [email protected].

You must provide all of the documents stated below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Audited Accounts (last 2 years)
  • Proof of Regulatory Status
  • Company Bank Statement (dated within the last 3 months)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

 

 

Trust

Please provide the documentation listed below:

  • Trust Deed and all Supplementary Deeds
  • Copy of Schedule(s)
  • Verification of the Trustee(s)
  • Verification of the Settlor
  • Verification of the Beneficiaries
  • Bank Statement for the Trust (dated within the last 3 months)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for all General Partners; Designated Members; etc:

  • Colour copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

 

 

Fund

We require all of the documentation listed below for Funds.

If you are a UK regulated or equivalent status Fund, please refer to the Account Management team for documentation requirements.

  • Most up to date Prospectus/Offering Memorandum & Supplements
  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Directors Register
  • Company Bank Statement (dated within the last 3 months)
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for each active Director and Shareholder (with Management Shares or Common Shares):

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

For the Fund Investment Manager

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Shareholders Register (also known as a Members Register)
  • Directors Register

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

For The Fund Administrator

Please provide the documentation listed below:

  • Certificate of Incorporation
  • Memorandum / Articles of Association of Association (also known as Statutes or Bylaws)
  • Directors Register
  • Admin Comfort Letter
  • Anti-Money Laundering Policy

Please also provide the following documentation for each active Director:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

 

 

Initial Coin Offerings (ICOs)

Please provide the documentation listed below:

  • Whitepaper
  • Certificate of Incorporation
  • Memorandum / Articles of Association
  • Shareholders (Members) Registrar
  • Directors Registrar
  • Anti-Money Laundering Policy
  • Company Bank Statement (dated within the last 3 months)
  • Proof of legal representation
  • Letter from your lawyer confirming your AML and KYC procedures are sufficient to comply with UK/EU regulation
  • Signed Certified Board Resolution as provided by CoinFLEX [Download Document here]

Please also provide the following documentation for each active Director and Shareholder with a holding of 25% or more:

  • Copy of Passport(s)
  • Proof of Address (dated within the last 3 months) (The proof of address can be a posted utility bill (e.g. gas, electricity, water, broadband, television); a letter from a Government body; or a personal bank statement.)

 

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